How to use the Local Addressbook Provider in Ozeki Phone System

In this page, you can see how to use the Local Addressbook Provider in Ozeki Phone System.

First of all login to Ozeki Phone System using your username and password (Figure 1).

login to ozeki pbx
Figure 1 - Login to Ozeki PBX

Select PBX Features and then the Addressbook menu (Figure 2).

select addressbook
Figure 2 - Select Addressbook

Click on the Providers button in the left menu to see the Local Addressbook Provider.

click on providers
Figure 3 - Click on Providers

You will see the Local Addressbook and User Addressbook providers in the Addressbook Providers window. They are built in providers meaning they are added to Ozeki Phone System by default and you cant delete them (Figure 4).

default contacts
Figure 4 - Default Contacts

You will notice that there aren't any entries in the default providers. There are two ways to add new entries to them, first you can add them one by one manually or you can import them from .CSV and .XML files. Let's take a look how you can add them manually first. Click on the Contacts button in the left menu (Figure 5).

click on contacts
Figure 5 - Click on Contacts

Select the Local Addressbook Provider in the Contacts window as you can see on Figure 6.

local addressbook provider
Figure 6 - Local Addressbook Provider

Once you have selected the local addressbook provider click on the Add contact button (Figure 7).

manual local contact adding
Figure 7 - Manual local contact adding

A window will open, where you can give the contact details. After you have given the necessary information that you can see on the following figure click on the OK button (Figure 8).

adding a new contact by hand
Figure 8 - Adding a new contact by hand

You will find yourself in the Contacts menu, select the Local Addressbook Provider just like on Figure 6. You should see the previously added contact (Figure 9).

the example contact
Figure 9 - The example contact

This is how you can add a new contact by hand so let's see how you can import them. For this purpose click on the Import button in the left menu (Figure 10).

the import menu
Figure 10 - The import menu

You can import the contacts from a .CSV or an .XML file as I have said earlier. I am going to show you how you can add contacts from an XML file, but it works the same way with a CSV file too. In case you dont know how the .xml file should look like you can download an example file (Figure 11).

example xml
Figure 11 - Example XML

After you have downloaded the example file click on the Browse file button (Figure 12).

browse xml
Figure 12 - Browse xml

In the browse window select the downloaded XML file, that is named addressbookimportxml and click on Open (Figure 13).

open the example xml
Figure 13 - Open the example XML

After you have opened the XML file click on the Import button on the bottom of the screen (Figure 14).

click on import
Figure 14 - Click on import

The importation should have happened succesfully, to check it select the local addressbook provider just like on Figure 6, you should see three new contacts (Figure 15).

the imported contacts
Figure 15 - The imported contacts

With this we are finished with the local addressbok provider so let's talk about some of the general featuers of the Addressbook itself. Click on Configure in the left menu, you configure the following things in it:

  • Call history Integration: If this option is enabled, Ozeki Phone System XE will display the detailed contact information for call history entries in the call history.
  • Dial plan integration: If this option is enabled, Ozeki Phone System XE will replace the caller ID with the pattern specified during call routing.

In the Caller ID pattern textbox you need to provide the parameter name to be replaced with the caller ID (Figure 16). The following parameters can be used here: $FirstName, $LastName, $Company, $Extra, $BusinessTel, $HomeTel, $OtherTel, $MobileTel, $Fax, $BusinessEmail, $HomeEmail, $OtherEmail, $BusinessAddress, $HomeAddress, $OtherAddress, $FullName, $PhoneNumber, $Email.

Figure 16 - Addressbook configuration

If you have any questions or need assistance, please contact us at info@ozekiphone.com

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